Copyright and Use Restrictions
The OJA is subject to the Copyright Act. Permission must be granted by the OJA if a record is to be published in any format. If the OJA does not own the copyright, the researcher will need to secure permission from the legal copyright owner prior to publishing. In addition to copyright law, the OJA's donors may have placed additional use restricitons on their material upon deposit, such as additional credit requirements. The archivist will advise you on how best to proceed with these issues. Therefore, please contact us for all publication requests.
The OJA respects the privacy of an individual’s personal information that might be contained within our records. There are often restrictions on the use of private information, which the archivist will be able to inform you about prior to or during your visit. The privacy of information found in organizational records is also strictly enforced, especially that of third-parties who didn't have a say in the disposition of the records.
With permission from an archivist, the OJA allows researchers to use personal cameras to copy textual records only. The OJA does not permit the use of digital cameras to copy photographs or confidential records. The OJA does not permit the use of personal scanning equipment under any circumstances.
Code of Ethics
The OJA adheres to a Code of Ethics as laid out by the Association of Canadian Archivists. You can read the code in its entirety here. (pdf will open)